This month will we will focus on My CV, the CV building tool in the My World of Work web service and cover letters.
Before starting on their CV your employee should have a look at the following sections and articles that will help them when they start work on their own CV. Here they can access sample CVs for a range of industries, example cover letters and templates as well as a wide range of information and advice articles and videos to help them develop a high quality CV.
Here are the relevant sections on the My World of Work website:
- How to use My CV
- Frequently Asked Questions
- CV and preparing cover letters article and video content
Ok, let’s get started on My CV.
Make sure your employee is registered and logged into their My World of Work account.
Once logged in they can access the CV builder by clicking on the My CV icon in the My Tool carousel on the home page
or through the link to the tool which is available at the foot of every page.
They will then be taken to the My CV tool landing page where they can:
- Create their first CV or update any of their existing CVs
- Get support through our webchat facility
- Access help and support resources through a number of shortcuts
Customers can create and save up to 5 CVs at any given time and have access to these 24/7 wherever they have internet access.
Once your CJS employee clicks on the Create or Update CV’s (see above), they will be taken to their list of current CVs where they can easily create a new CV (provided they don’t already have the maximum of 5), edit, view, delete, make a copy, open document or open pdf.
- “View” – allows your CJS employee to view any of their CVs in their web browser window
- “edit” – allows your CJS employee to edit and update any of their CVs
- “delete” – allows your CJS employee to delete any CVs that they no longer need
- “make a copy” – allows the user to make a copy of any of their existing CVs at the click of a button, which they can then go on to edit while leaving the original CV untouched
- “open document” – allows your CJS employee to export their CV in Rich Text Format (rtf) which they can then further edit in any available word processing application (e.g. Microsoft Word, Open Office etc). In addition they will be able to save the exported CV to anywhere they choose (local hard drive, memory stick etc) and e-mail their CV to anyone they choose
- “Open pdf” – allows your CJS employee to download and save their CV in the pdf format which they can also save where they want or e-mail where they choose
It is worth noting that any changes made to a CV once it is exported (open document or open pdf) will not be saved in their online CV in the My CV tool.
To make it easier and less daunting for customers using My CV “create or edit” functions, the CV builder has been broken down into 9 simple to use sections.
In all relevant sections customers are able to access a spellchecker and hints and tips to help them at all stages of the process.
Your CJS employee also has complete control of what information they export from the CV builder by using the “include in my printed CV” tick box . If your CJS employee unticks this box and resaves their CV, this section won’t appear in their exported CV, however, the My CV tool keeps the data so it can be added back in at a later date so none of your CJS employees CV data is lost.
Section 1 – About Your CV
This section allows your CJS employee to:
- give their CV a name
- a description (e.g. the purpose of the CV)
- decide whether they want their exported CV to be work or education focussed (this dictates in which order on the exported CV these sections appear)
- Start to add some basic formatting (font style, font size)
Section 2 – Personal Details
In this section your CJS employee can add their personal details, however, if they use the “Edit” facility in “My Account” and add their personal details there then these details will already pre populate their CV personal details section saving your CJS employee time and the need to retype information already stored.
Section 3 – Personal Profile
In this section your CJS employee could use some of the feedback generated from the My Strengths tool. Here they can use some of the descriptors from their identified strengths and highlight the strengths and skills they have to offer and relate these to any skills identified from the job description for the role they are applying for.
Section 4 – Strengths
In this section your CJS employee can highlight more of the strengths and skills identified through using the My Strengths tool and, by using some of the language provided in their report, let the prospective employer know what they are good at.
Section 5 – Employment History
In this section your CJS employee can enter the details for any and all of the jobs they have had. Here they are able to capture:
- Who their employer was
- Their job title
- Start and end date (month and year only) and if a particular employer is their present employer then by ticking this box the exported CV will state “start date” and “present employer” for their current job role.
- In this section your CJS employee can capture a summary of the main duties they performed as part of each of their jobs
- Once they save the employment information for the entry they are working on they will automatically be presented with the template to enter their next employment role.
- Your employee can save as many job roles that they wish and through the “include this section in my printed CV” tick box, they decide and control what is exported in their final CV. Keeping in mind that even if they don’t use a particular employment example in their exported CV it will still be saved in the system for use in a future CV
Section 6 – Education History
In this section, similar to Employment History, your CJS employee can capture details for all examples of formal education and qualifications obtained.
Here they can capture:
- What the education/training institution was
- Where this was based
- Start and leaving dates of courses studied with the option of identifying if they are currently participating on a course of study
- Summary of qualifications obtained
- Detailed information on each qualification obtained
- The ability to add as many institutions and qualifications as they wish
Section 7 – Achievements
In the achievements section your CJS employee can capture courses studied and qualifications obtained outwith formal school, college or university courses. These might be courses and qualifications/certificates obtained through work, volunteering or from personal interests and activities.
Here they can identify and capture:
- What the achievement/certificate/qualification was
- Where they studied or achieved the award
- Date of achievement
- Summary details of the achievement
- Add as many personal achievements as they wish
Section 8 – Interests
In this section your CJS employee can describe any of their personal interests outside of work, training or education that they might want to include in their CV
Section 9 – References
In this section your CJS employee can add the name and contact details for up to two referees.
If the referee’s details are captured but the employee chooses not to include them in the exported CV by unticking the available box in the details for each referee, the exported CV will be populated with the statement “References available on request”, minimising the need for your employee to add/type this into their final exported CV.